by Todd Lebowitz

Time Travel?! Check Your Contracts for “Services” Definitions.

I saw this tourist bus in New Zealand. So they finally figured it out. This company combines time travel and leisure, which I assume means that these tourists enjoyed a two-week vacation then returned home on the day they left.

Or maybe they were visiting from the future, which if true, I would have a lot of questions for them.

On a recent business transaction I worked, time travel might have helped the seller. Allow me to explain. The thing to remember is that words matter, just like there is a sharp difference between leisure time travel and leisure time travel. I choose to believe this touring company specialized in the latter.

The seller’s business was to offer technical specialists to its clients as consultants. The specialists had skills and expertise that the clients lacked. The consultants would advise the seller’s client. So far, so good. That’s a good business model.

But what we found as we read the contracts caused some concern. In all arrangements with clients, the seller’s function was the same — to identify and loan out technical specialists, while treating them as seller’s employees. Seller was operating as a quasi-staffing agency.

Even though the arrangements were the same each time, there was some sloppiness in how the “Services” were defined. In what I would call the Staffing Contracts, the seller’s agreements with its clients properly described the Services as identifying technical experts, loaning them out, and treating them as seller’s employees for employment and tax purposes.

But some of the agreements were what I would call Consulting Contracts. In the Consulting Contracts, the seller’s Services were described as providing the technical expertise desired by the client.

What’s the difference? Well it’s as big as the different between leisure time travel and leisure time travel. Suppose the individual consultant gives bad advice and makes a mistake that causes the client to lose money. The client then looks to the seller for indemnity and relief.

In a Services Contract, the client is entitled to no relief for a consultant’s bad advice. The seller did what it contracted to do. It provided the talent. But in a Consulting Contract, the seller contracted to provide consulting services. If the consulting services were provided in a negligent manner or resulted in a loss by the client, the seller might be liable for those damages.

The lesson here is to be careful when defining Services. If you are loaning out talent, be sure to define the Services narrowly.

Poor drafting may result in confusion and unexpected liability. If you find yourself in this situation, try to amend the contract, and see if you can make the amendment retroactive, time-travel style.

Subscribe to Blog via Email

03.31.25

by Todd Lebowitz

Turtle in Your Pants? Here’s a Whole Bunch of Ways Misclassification Can Cost You

A man was detained at Newark International Airport earlier this month for concealing a live turtle in his pants.

The turtle was detected as the man passed through TSA screening. When questioned about the bulge in his groin area, the man said he was just happy to see the TSA agent. No, that’s not what happened at all. Instead, the man reached into his pants and pulled out a 5-inch long red-ear slide turtle.

It is unclear whether the turtle was a pet and whether the man was charged. But he did miss his flight. So let this be a lesson to all of us.

Meanwhile, in California, an in-home healthcare agency learned the hard way that it was concealing a much larger problem. And this problem cost it $2.3 million in fines.

As explained in this news release from the Department of Industrial Relations (DIR), the agency had been classifying its in-home healthcare aides as independent contractors, not employees.

After receiving a complaint, the DIR investigated and found that under California law, the aides should have been treated as employees. The Labor Commissioner issued citations under a relatively new section of the California Labor Code, making this the first enforcement action in which the civil penalties for misclassification were collected as damages for the affected workers, rather than as a penalty paid to the state. (How generous, California!)

This enforcement action is an important reminder of three things.

First, when the work performed is within the company’s normal course of business, the workers are probably going to be deemed employees under California’s ABC Test (unless one of several exceptions applies). California law makes it very difficult to retain solo workers as independent contractors if you retain them to perform a core business function.

Second, in-home health care is an industry in which misclassification maybe widespread, especially when applying California law. The business of in-home healthcare is to provide in-home healthcare. It’s difficult to say that those who do the work are not employees.

Finally, this action illustrates the breadth and depth of penalties a company can face for misclassifying its workers. The $2.3 million in penalties here included:

$422,033 in unpaid minimum wages*
$424,809 in unpaid overtime wages*
$165,162 in meal and rest period premiums*
$27,400 in wage statement penalties
$108,094 in waiting time penalties for delayed final wages
$550,000 in penalties for willful worker misclassification
$81,673 in penalties for no workers’ compensation insurance for the misclassified employees
$422,033 in liquidated damages
$18,950 for other civil penalties

When a company treats its workers as contractors, it’s not following the laws that would apply to employees. If, by law, the workers were misclassified, then there are a whole lot of employment laws that the company was almost certainly not following. That makes for a lot of damages.

The advice here is the same as always. Companies using indepednent contractors should be proactive in evaluating these relationships and whether they can survive a legal challenge. There are almost always things that a company can do to better solidify its workers’ status as independent contractors. The best time to act is before an investigation or lawsuit begins.

Complacency is no defense. The fact that you’ve been doing it this way for years and haven’t been sued only means that you haven’t been sued yet.

In other words, if there’s a turtle in your pants, there’s a good chance you get caught at some point, so you better have a good explanation prepared in advance.

Subscribe to Blog via Email

03.24.25

by Todd Lebowitz

Lessons from a Blobfish: How to Avoid an Unexpected Retaliation Claim When Deciding Who to Engage

From mid-January to mid-February, I spent four weeks working remote from New Zealand’s South Island. It’s an astoundingly beautiful place, and I loved the experience. One experience I apparently missed out on, however, was seeing the now-famous blobfish.

The gelatinous blobfish lives at depths of 2,000-4,000 feet, a visit to which was not on my itinerary. But if it had been, I might have seen the 2025 Fish of the Year, as named by New Zealand’s Mountain to Sea Conservation Trust.

Its odd appearance is apparently caused by bringing the fish to the surface. In its deep sea habitat, the pressure causes it to look rather like a normal fish. So if you were deep in the sea, you might not have treated the blobfish any differently than its neighbors.

A recent federal court decision serves as a good reminder about the dangers of treating someone differently — in a way you might not have expected.

A recruiting firm was working with a candidate who had been threatening to sue her former employer for discrimination. The recruiting firm advised her against it and, when she sued anyway, it dropped her as a client.

But recruiting, staffing, and other firms can work with whomever they want, right? Generally yes, but they cannot decline to engage someone for an unlawful reason.

Title VII of the 1964 Civil Rights Act allows employees to assert their legal rights opposing discrimination and protects them against retaliation. The protection against retaliation extends beyond the company being sued. Another potential employer — or recruiting firm, or staffing firm, or even a company considering engaging the person as an independent contractor — cannot retaliate against that person for having asserted protected legal rights.

The lesson for recruiting, staffing, and other firms is this: Do not turn someone away for the sole reason that the person sued a former employer. That may be in violation of federal law.

In the federal case described above, the court denied a motion to dismiss by the recruiting firm, holding that the firm could potentially be liable for retaliation if the reason it declined to work with the individual was because she had asserted her federal protected rights under Title VII.

Like the blobfish, this seems like an ugly outcome for businesses. But also like the blobfish, if you go a little deeper, everything appears somewhat normal. If an individual was truly discriminated against, that person should not be punished for being a victim. That’s the theory anyway. We all know there are lots of meritless discrimination lawsuits. The anti-retaliation protections of Title VII extend to claims brought in good faith, even if the plaintiff doesn’t win.

Subscribe to Blog via Email

03.17.25

by Todd Lebowitz

How do Trump’s DEI Orders Affect Independent Contractor Retention?

In Canadian folklore, the Wendigo is an evil creature that can possess humans and turn them into cannibals. Wendigos cannot control their bloodlust and will even eat their loved ones, according to facts.net. The term “Wendigo Psychosis” has been used to describe a psychiatric condition in which patients experience intense desires to eat human flesh.

And that brings us to Trump’s executive orders on DEI.

On Friday, the Fourth Circuit Court of Appeals lifted a nationwide injunction that stalled enforcement of Trump’s DEI orders. The injunction was lifted for technical legal reasons, not because of policy reasons. In fact, two of the three judges wrote concurring opinions to show their support for DEI initiatives, even though they agreed the injunction should be lifted.

In one concurrence, Judge Albert Diaz expressed his frustration that they were unable to address the real substantive issue, referring to DEI initiatives (which he favors) as“a monster in America’s closet.” But hopefully not a Wendigo.

So how do the DEI orders affect independent contractors, and what should businesses do?

First, every business should be conducting an overall DEI audit right now. Programs and initiatives that overtly favor one group need to go. Scholarships and internships available only to certain racial or ethnic groups should be changed. Hiring quotas or targets must be removed. There’s a lot of gray area too, and there are a lot of things we are doing for clients in this area, but this post isn’t about DEI audits, so I’ll stop there.

Second, here’s what to look for with contractor relationships:

Check your supplier retention policies.
Eliminate any requirements to retain a certain percentage of minority or women-owned businesses.
Remove contractor (or supplier or vendor) selection criteria that consider race or sex.
Make sure that your supervisors who make retention decisions are not evaluated based on their performance in reaching targets to retain contractors based on race or sex.
Check supplier and vendor contracts for staffing criteria that favor or disfavor any protected group.

The attack on DEI is real, and companies who rightly remain committed to ensuring fair opportunities for all need to evaluate how they are seeking to achieve these goals. The government has an appetite for consuming companies whose DEI initiatives go too far. Like the Wendigo.

Subscribe to Blog via Email

Image from https://www.giantbomb.com/wendigo/3005-21605/images/

03.03.25

by Todd Lebowitz

Death Whistle for IC Tests: New Bill Would Create Unified Standard

The Aztec Death Whistle is shaped like a human skull and produces a hideous shrieking sound, as if conjuring up 1000 piercing human screams. These whistles have been discovered in burial site excavations. Scholars believe that they played a role in warfare or burial ceremonies.

Either way, they make a pretty awful sound. Here’s a youtube video demonstration. Enjoy! 😳

Rep. Kevin Kiley (R-CA) hopes that two new bills will sound a death whistle to the confusing morass of independent contractor tests.

The Modern Worker Empowerment Act (MWEA) would codify the test for employee status under the Fair Labor Standards Act (FLSA) and the National Labor Relations Act (NLRA). The new test would create a two-part test. It would be a blend of the Right to Control Test and the Economic Realities Test.

An individual would be deemed an independent contractor if (1) the hiring party does not exercise significant control over how the work is performed, and (2) the person performing the work has the opportunities and risks inherent to entrepreneurship.

The bill would also prohibit consideration of certain facts, such as any requirement to comply with legal and safety standards.

The Modern Worker Security Act (MWSA) would create a safe harbor so that companies could provide portable benefits to independent contractors.

These laws would apply only to classification under the FLSA and NLRA. The bills do not attempt to modify the IRS’s Right to Control standard or any state law tests.

So are these bills a death whistle for the current IC tests?

Probably not. My Aztec-themed prediction device says the bills are not likely to become law. But I like the thinking. Any increase in clarity for the IC tests would be helpful to the business community.

Meanwhile, if you’d like to learn more about Aztec death whistles, there’s an actual study published in Nature that investigates the “Psychoacoustic and Archeoacoustic nature of ancient Aztec death whistle.” Here’s the link.

Subscribe to Blog via Email

02.24.25

by Todd Lebowitz

Toast! Trump DOL Signals an End to the 2024 Biden Independent Contractor Rule

This Thursday, Feb 27 marks National Toast Day, an important annual celebration that commemorates this versatile form of bread. Toast for breakfast? Toast for brunch? Snack? PB&J? Is there anything toast can’t do?

National Toast Day is celebrated on the last Thursday of February each year, which means that this year it overlaps with National Polar Bear Day, National Strawberry Day, and National Kahlua Day.

Put all those things together and you’ve got one helluva picnic.

But why do I mention toast? Because of independent contractor classification tests, of course. Here’s what I mean.

Remember the 2024 DOL independent contractor rule — you know, the one that the Biden DOL passed in January 2024? We hardly had a chance to get acquainted.

I’ll tell you something that won’t surprise you. The Trump Administration is likely going to rescind it. Or maybe ignore it. Or maybe allow a court to reject it. One way or another, it’s gonna be toast.

There are several lawsuits challenging the 2024 rule, and one of them — Frisard’s Transportation v. US DOL — was scheduled for oral argument at the Fifth Circuit Court of Appeals in early February.

The DOL, however, asked the court to postpone oral argument to allow it time to consider how it wants to proceed. How it wanted to proceed under Biden was to defend the rule. Now, not so much.

However the case proceeds, we can expect that the Trump DOL will not apply the Biden Administration’s independent contractor test.

So what does that mean for the independent contractor test?

In reality, not much.

That’s because, first, the rule applied only to the Fair Labor Standards Act (FLSA), which is the federal wage and hour statute. It didn’t apply to tax law, benefits law, labor law, unemployment or workers’ comp law, or any state law.

And second, the test for who is an employee under the FLSA has always been an Economic Realities Test, and courts know what that test is. Every circuit court has a long line of case law describing the Economic Realities test. The courts don’t need the Biden or Trump Administration to tell them how to interpret the FLSA. The FLSA has been on the book since the 1930s, back when Biden and Trump were mere teenagers.

So what does this mean for employers? Again, not much. Employers should assume that under federal wage and hour law, the test for whether someone is an employee or independent contractor is the same as it has been for decades.

This anticipated change is not really going to change anything at all.

Now, if instead of toast, the Trump Administration made the rule into Kahlua, that would seem to be worth celebrating.

Subscribe to Blog via Email

02.17.25

by Todd Lebowitz

Join Me for the 2025 Master Class in Cleveland, Feb. 26

So what are you doing on Feb 26th? I hope you can join me for the 2025 BakerHostetler Master Class on Labor Relations and Employment Law.

This is our group’s signature annual event, and we are bringing it back to Cleveland. Be ready for a full day of high-level discussion on cutting edge topics and what companies need to know for 2025. This is not a basic lecture series, like you might have attended elsewhere. Instead, the Master Class program features small group sessions with lots of opportunity for interaction.

You can click here for registration, which is complimentary.

The program allows each participant to choose from various elective sessions throughout the day, so you can customize your agenda to focus on the topics that most interest you. The agenda is linked here.

I will be leading the 2:30 session called Avoiding Accidental Employment: A Strategy Session on Independent Contractors and Joint Employment.

I hope to see you there, and please contact me if you have any questions. When you register, be sure to list me as your BakerHostetler contact so that I will be notified. CLE, HRCI, and SHRM credits will be provided.

Feel free to forward the invitation to others. All are welcome, so long as each attendee registers.

I hope to see you there!

Subscribe to Blog via Email

01.27.25

by Todd Lebowitz

Hospital Blues? Joint Employer Test Under Review By DC Appeals Court

I ran a search for songs about Washington DC. I didn’t recognize any that popped up, but there is one that caught my eye — and ear.

“Washington DC Hospital Center Blues” is a 1966 release by blues guitarist Skip James. You can check it out here.

Although it may seem like nothing newsworthy is happening in DC lately (tee hee hee, bahahahaha), there is a DC Court of Appeals case worth watching.

The NLRB had ruled that Google is a joint employer of YouTube contract workers, who are represented by the Alphabet Workers Union. The impact of NLRB’s decision would be that Google is forced to the bargaining table to negotiate with workers it does not directly employ. Google defied the order and appealed to the DC Court of Appeals, arguing that it is not a joint employer.

There are a few joint employment issues in the case that are worth watching:

First, what is the proper test for joint employment under the NLRA? Historically, courts have held that a common law right-to-control test applies, but the NLRB keeps issuing its own regulations defining (and changing) the joint employer test.

Second, will courts pay any attention to what the NLRB thinks the test is? If the proper test is a common law test, then the courts don’t need the NLRB to tell it what the common law is.

Finally, whatever the DC Circuit decides, will the NLRB listen? Historically, the NLRB follows the doctrine of non-acquiescence. That’s a fancy of way of saying it doesn’t care what the courts say. If it wasn’t the Supreme Court that ruled, the NLRB tends to ignore the ruling, except as it applies in that particular dispute.

If you’re looking for something interesting that might be happening in DC, this case is a good one to follow.

Oral arguments are scheduled for today.

Subscribe to Blog via Email

01.13.25

by Todd Lebowitz

Did Joni See It Coming? Two Companies Forced to Reclassify All Gig Workers as Employees

They paved paradise and put up a parking lot.

When Joni Mitchell wrote “Big Yellow Taxi,” she had just arrived in Honolulu. She was inspired by the view outside her hotel window, with beautiful green mountains in the distance and, closer to the hotel, a “parking lot as far as the eye could see.” Ugly.

For business owners, the beautiful green mountains are successful business operations, with the business having been built the way you wanted and cultivated over a number of years. Paving over that paradise with a parking lot is the government coming in and forcing you to change how you do business. Ugly.

That’s what is happening to companies that rely on independent contractors but aren’t deliberate enough in how they set up their IC relationships. Looking back at 2024, here’s what I mean, with two specific examples.

Two companies with nationwide operations were forced to convert all independent contractors to employees, at least those working in California.

WorkWhile and Qwick provide gig workers to fill empty shifts. Qwick operates in the hospitality industry, and WorkWhile operates across multiple fields, including manufacturing, hospitality, and general labor.

The companies treat the gig workers as independent contractors. The City of San Francisco sued each company on behalf of the State. The lawsuits alleged that the gig workers were misclassified and should have been treated as employees under California law.

In 2024, both companies settled. Each agreed to pay a seven-figure settlement and to reclassify all gig workers as employees. (Press releases are here and here.)

Before the lawsuits, both companies had operated their businesses this way for years. They didn’t get sued and didn’t have to reclassify the contractors — until they did.

This case is a good reminder of two important rules.

1. Just because you have been doing it this way for years doesn’t mean it’s lawful.

2.The fact that you haven’t been sued means only that you haven’t been sued yet.

Before the lawsuits were filed, the companies had options.

They could have been proactive about changing the facts of the relationships and the contracts. They could have molded the facts the way they wanted without government oversight, in a way that would better insulate them from misclassification claims. This would have been difficult in California, with its strict ABC Test, but not impossible. But it would have taken hard work and a willingness to make changes proactively.

Or they could have converted their contractors to employees, but done it on their own terms, without the government telling them how they have to operate their business.

Now, as part of their settlements, these companies are forced to allow the government to monitor and dictate how they interact with these workers.

Don’t it always seem to go / that you don’t know what you’ve got ‘til it’s gone?

Once the government is monitoring how you do business, you’ve lost the flexibility to adapt and build on your terms. It’s too late. The time to act is before you get audited, investigated, or sued. See Rule #2.

Subscribe to Blog via Email

01.06.25

by Todd Lebowitz

Get Skinny in 2025: Adopt a Handbook Just for Temps

Everyone has New Year’s Resolutions. Except me. My wife asks me every year, and every year I politely decline. She doesn’t like when I do that.

Some people pledge to lose weight, to get skinnier. This post is about getting skinny with your handbook for 2025—just for temps.

Do you provide your employee handbook to staffing agency temps? Should you?

Generally, I would say no, you should not. The handbook is filled with information about benefits that apply only to your direct employees, not temps. The handbook also probably directs and controls what your workers do, in ways that could make you a joint employer.

Instead, consider rolling out a skinny handbook just for temps.

There are a few polices that should apply to staffing agency temps, and it’s to your benefit to make clear—in writing— that these policies apply. It can be about 6-8 pages. That’s all you need.

Outline for Handbook for Temps

1) Equal Employment Opportunity

Anti-Discrimination
Anti-Harassment
Complaint Procedure
No Retaliation

2) Site Safety

Drug and alcohol
Weapons
Workplace Threats and Violence
Accidents, Emergencies, Reporting of Injuries
Searches, Screening

That’s it. You can include a welcome message too if you’d like. Maybe add a call-off procedure. Check whether references to “employees” should be changed to “workers” or something similar that doesn’t sound like you are conceding joint employer status.

Creating a skinny handbook for temps should take no more than 2-3 hours. If you want to start the year with a quick accomplishment that will add value, this is a good one. And you can even claim it as your New Year’s Resolution.

Who Is My Employee?

Exploring Independent Contractor Misclassification & Joint Employment Issues

Time Travel?! Check Your Contracts for “Services” Definitions.

Subscribe to Blog via Email

Turtle in Your Pants? Here’s a Whole Bunch of Ways Misclassification Can Cost You

Subscribe to Blog via Email

Lessons from a Blobfish: How to Avoid an Unexpected Retaliation Claim When Deciding Who to Engage

Subscribe to Blog via Email

How do Trump’s DEI Orders Affect Independent Contractor Retention?

Subscribe to Blog via Email

Death Whistle for IC Tests: New Bill Would Create Unified Standard

Subscribe to Blog via Email

Toast! Trump DOL Signals an End to the 2024 Biden Independent Contractor Rule

Subscribe to Blog via Email

Join Me for the 2025 Master Class in Cleveland, Feb. 26

Subscribe to Blog via Email

Hospital Blues? Joint Employer Test Under Review By DC Appeals Court

Subscribe to Blog via Email

Did Joni See It Coming? Two Companies Forced to Reclassify All Gig Workers as Employees

Subscribe to Blog via Email

Get Skinny in 2025: Adopt a Handbook Just for Temps

Subscribe to Blog via Email

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this:

Subscribe to Blog via Email

Share this: